In today’s world, it is more important than ever to be able to connect and combine data from different sources effectively. With the help of a tool like Notion, this process can be simple and streamlined. This tutorial will show you how to link databases in Notion. We will also discuss the benefits of database linkage and provide some tips for getting the most out of this feature. Let’s get started. Linking your databases can be an effective way to organize and display information. By syncing copies of the same content across different pages, you can easily create a personalized dashboard that displays all the tasks you’ve been assigned from different databases. You can also use linked databases to include a filtered view of team tasks in your meeting notes. This can be a great way to keep track of progress on specific projects or simply get an overview of what needs to be done.
Referencing data from a single source across multiple locations can help you avoid duplicate data entry, ensure consistent information, and save time overall.
Let’s see how you can link your databases in Notion, depending on the type of device you’re using.
How to Link Databases in Notion on a PC
One of the best things about Notion is that it’s compatible with all operating systems, including Windows, Mac, Android, and iOS. This makes it an ideal choice for businesses that need to manage databases on various devices. Linking your databases in Notion is straightforward on a PC. For example, let’s assume you want to create a linked database based on the table of employees in your company’s human resources database.
- Choose the source table. In this case, that would be the “Employees” table.
- Open the page that will host the linked database. This would be a new page or an existing page where you want the linked database to appear.
- Type “/create” and then select the “Create linked database” option from the menu.
- Type the name of the table you intend to link to. In this case, you’d need to type “Employees.” Notion is equipped with an autocomplete bot; therefore, you should be able to see the name of the database appear as soon as you type the first few letters. All you need is to select it from the menu.
And that’s it. Your linked table will be similar to the original, but it’s accompanied by an arrow in the top-right corner to indicate that it’s sourced from another page.
If you find that the columns in your linked database are out of order, don’t worry – this is a common issue that can be easily fixed. Simply click and drag the column to the desired position. If you want to rearrange multiple columns, you can hold down the Shift key while clicking and dragging.
How to Link Databases in Notion on an iPhone
iPhone users will be pleased to know that they can easily reference database content right from their mobile devices. With just a few taps, you can access linked databases and view the information you need – no matter where you are. If you’re looking for a way to streamline your workflows, linking databases is a great place to start. Let’s say you want to create a linked database based on the “Employees” table in your source database. Here are the steps you would take.
- Choose the source database, which is the table you want to use as the basis for your new linked database. In this case, it would be the “Employees” table.
- Open the Notion app and head to the page hosting your linked database.
- Name the table you want to link to. Type in the name of the table (Employees) and select it from the menu.
Once you’ve done that, you’ll be able to view the linked database in your current workspace and customize it however you like. This can be an extremely helpful way of viewing data from multiple workspaces in one place without having to switch between them constantly.
How to Link Databases in Notion on an Android Device
Android users are also able to easily link their databases using Notion.
- Choose the database with the original data you want to link.
- Open the Notion app and navigate to the page where your linked database will be located.
- Type the name of the table you want to link to. After typing the first few letters, the entire name should pop up on your screen, thanks to Notion’s built-in auto-complete function.
If you want to create several linked tables based on more than one source, simply repeat these steps for each table you want to include in your new linked database.
How to Link Databases From Other Workspaces in Notion
Notion’s linked databases are one of its most powerful features, allowing users to reference and view data from multiple perspectives quickly. In addition to the default views, users can create linked databases from other workspaces. This gives you the flexibility to tailor the information to your needs, whether it’s by changing the format, filters, ordering, or another perspective.
- Open the original database, click on “Share,” and select “Copy Page Link” from the context menu.
- Head to the destination page and paste the link using the shortcut “cmd/ctrl + v.”
- Click on “Create Linked Database.”
That’s all there is to it. Now, whenever you view the linked record, you’ll see a link back to the original database. This can be a handy way to quickly find related information or jump back to a previous task.
Harness the Magic of Linked Databases
Notion is a powerful tool for organizing information, but it really shines when you link databases. By linking databases, you can create relationships between different pieces of information and make it easy to find what you’re looking for.
Keep in mind that when interacting with a linked database, any sorts or filters you create or delete will not be reflected in the original database. However, any changes to the actual contents of the database will be carried over to the original copy. As such, it is crucial that when making any changes to a linked database, you do so with care and precision.
Have you tried linking your databases on Notion? How did it go? Let us know in the comments section below.
Conclusion:
Mastering the art of linking databases in Notion opens up new possibilities for efficient data management and collaboration. Whether you’re working on projects individually or with a team, linking databases ensures consistency, reduces redundancy, and streamlines your workflow.
FAQs:
Q: Can I link databases between different workspaces in Notion? As of now, Notion supports linking databases within the same workspace, but linking across workspaces is not supported.
Q: Are linked databases available in the mobile version of Notion? Yes, linked databases are accessible and functional in the mobile version of Notion.
Q: Can I link databases to databases in other Notion accounts? Linking databases across different Notion accounts is not supported; it is limited to the same account.
Q: Do changes in linked databases affect the original data? Yes, changes in linked databases are reflected in real-time, affecting the original data.
Q: Can I link databases to databases in shared workspaces? Yes, linked databases can be established and utilized in shared workspaces for collaborative projects.
Q: Are there limitations on the number of linked databases I can create? Notion’s pricing plans determine the number of linked databases allowed, so check your plan for limitations.
